Team Email As A StrategyUbiquitous connectivity has created many opportunities. Especially when it involves collaboration. Teams are constantly being created to discover, develop, and deploy global solutions. Team members need to communicate internally and with external sources. Email is an integral part of most communication plans. Receiving email from BeerKegHauler69@yahoo.com can affect the way the whole team is viewed. Email addresses with the same domain name can help establish credibility. Addresses are easy to create and very inexpensive. Most email administrators can create an address in less than a minute. So what’s the best way to handle this new address, if you are the user?
Why The "Reply As" Function Makes SenseThe solution in Gmail and Google Apps is to use the ‘reply as’ function. When selected, this will automatically fill in my ‘reply to’ address as the account I’m sending from. There is a setting for that in Google Apps email. So now, when I reply to an email sent to firstname.lastname@example.org , the receiver gets an email from that address, and not my email@example.com address. This works even if there are more than two email addresses. It may seem confusing, but once you get it setup, it makes things much easier. Everything is handled for me, without me having to lift a finger. It works most of the time. However there are scenarios where it won’t work. For example, if both domains are using Google Apps
Function Not Enabled Is NOT An Error MessageWhen the email address you are 'replying as' is another Google Apps account, you may get an error message. Especially if domain restrictions are used. This is by design, and not an error message because something is broken. I personally needed an answer to this, so one day i sat down and committed to getting it done. The solution was to Allow Per User OutBound Gateways in the administrative console. And this video shows you how that’s done. Here are the benefits of this method.
- Single point for login. You won't have to login and out of Google Apps to get to the other email address.
- The email sent, and received will appear to be from the appropriate domains.
- The email account, and contents, remain the property of the company that owns the domain. ALL of the correspondence is stored in the secondary domains inbox.
- Should it become necessary to seperate the email addresses, there is no need to search, export, and import the emails from the primary domain. They stay intact in the original account. In fact, the email user, address, and password can be changed, with no loss of data.
- You will only have one Profile per social or internal network. No need to constantly manage multiple profiles.
This Video will show you exactly how to solve this issue.
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